Spanish KYB centres on the Registro Mercantil, organised provincially and coordinated centrally, plus the NIF (Número de Identificación Fiscal) that identifies every entity. The sociedad limitada (SL) is the dominant private form. Beneficial ownership is captured through the titularidad real declaration, increasingly via notarial channels.
Business verification (KYB)
First Mile Labs retrieves the Registro Mercantil record — legal form, registered domicile, administrators (administradores), and capital — using the NIF and company details, and establishes beneficial ownership from the titularidad real filing. Spanish-language filings are processed in the original, and registered administrators are reconciled against the application form.
Identity verification (IDV)
Spanish directors and beneficial owners are verified using the DNI (Documento Nacional de Identidad) or passport, with document authentication, liveness, and face-match. Foreign nationals operating in Spain are verified via the NIE document or passport.
Sanctions, PEP & adverse media (AML)
Spanish entities and individuals are screened against the EU consolidated list, UN, OFAC, and national measures, with PEP and adverse-media checks running continuously and feeding the shared risk model.
From our compliance team
Spain's provincial registry structure is the practical complication. The same company exists in a specific provincial Registro Mercantil, and pulling the wrong provincial record or relying on stale central-index data is a common failure. We resolve to the correct provincial registry and treat the titularidad real filing as the ownership source rather than inferring owners from the administrator list.
Spain onboarding — FAQ
Is Spanish company data centralised or provincial?
It is provincial — each company is registered in its provincial Registro Mercantil, coordinated through a central index. First Mile Labs resolves to the correct provincial registry rather than relying on the central index alone.
Where does Spanish beneficial ownership come from?
From the titularidad real declaration, often filed through notarial channels. The platform uses it as the ownership source and reconciles it against the registered administrators and the application.
How are individuals verified in Spain?
Spanish nationals use the DNI or passport; foreign nationals use the NIE/TIE or passport. Each document is authenticated and matched to a live selfie.
Coverage in other markets
Onboarding customers in Spain?
Book a demo and we'll walk you through a full Spain case — registry, identity, screening, and decision.
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